No More Copy-Paste Will We Get AI That Knows Our World in 2025?
Are you getting tired of copying, pasting, and uploading documents into your AI tools?
I know I am. It feels so 2024!
Right now, the best AI tools live outside of our working environment. We have to upload documents, copy emails, and provide context so they know what we’re working on. Then we have to copy their responses back into our workspace.
But what if that wasn’t necessary anymore?
Imagine an AI that knows your projects, clients, emails, and files. This is starting to happen.
For example, I use Microsoft Copilot, and if I’ve been away for a few days, I can ask:
"What happened with my project with Jane in the last week?"
Copilot might reply with something like:
"Jane sent an email requesting a document. Christine replied and attached the document. She also updated the timeline here and the budget there. And there’s a meeting booked for next Tuesday."
Copilot can do this because it has access to my emails, calendar, messaging, and all my work documents.
In other cases, people might ask:
"Can you look up our policy on handling client data and let me know if I can share this document with this client?"
"My colleague is away, and I’m meeting her client. Give me an update on where things stand with them."
All of these tasks would have taken significant time for a human to sift through emails and documents to complete.
If you’re on the Google platform, Gemini is the equivalent of Microsoft Copilot.
There are also external tools starting to link with office suites and offer AI with corporate knowledge.
When this matures, it will solve two problems:
AI will have context, which creates efficiency.
AI will have access, so we don't need to worry anymore about what we can and can't share with AI. Or will we?
Well, it turns out that access to corporate knowledge raises a new problem: internal sharing.
Tools like Copilot or Gemini are excellent at finding information. But when someone asks a question, the AI must decide if it’s allowed to share that piece of information with that person.
It’s like having a genius librarian that also has access to everyone’s diaries, meeting transcripts, chats and more.
There’s also the question of over-reliance.
If we get used to relying on AI to read through documents and find answers for us, new issues could arise.
The AI might find a folder with multiple documents—will it know which one is a draft and which is the final version? Will it pull the numbers from the correct document?
Most organisations will need to tidy up their digital environment before these tools can be effectively turned on for everyone.
What will happen in 2025?
We’ve seen that two ingredients are necessary:
Great AI.
Access to our data.
Right now, they don’t come in the same tool.
Microsoft Copilot and Google Gemini have access to our data.
But ChatGPT and Claude are widely seen as superior AI tools.
For now.
In 2025, all these tools will progress and mature, and we’ll see some convergence.
Then, we’ll be well on our way to having great AI tools that have access to our data and become even better helpers than the AI tools of today.
I can’t wait!
Inbal Rodnay
Guiding Firms in Adopting AI and Automation
Keynote speaker | AI Workshops | Executive briefings | Consulting CIO
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