The Future is AI Inside Your Office Suite
How good would it be if ChatGPT lived inside your workspace? If you didn’t need to switch tabs, copy and paste between apps, or manually search for information in files?
This future is coming, and is coming fast!
Microsoft Copilot and Google Gemini are bringing AI into the environments where we work every day. Whether you're a Microsoft 365 user or live in Google’s ecosystem, AI is now embedded inside your emails, documents, spreadsheets, and calendars.
But how well do these AI tools actually work? And should you invest in a licence for them?
What Makes These AI Tools Different?
Unlike ChatGPT, which operates as a standalone chatbot, Copilot and Gemini are built to work inside your existing apps.
Here’s what that means:
Seamless integration – No need to copy/paste content into ChatGPT.
Context-aware assistance – Since it has access to your files, calendar, and messages, it can reply based on your context.
Embedded in apps – They live inside our documents, spreadsheets, email and calendar, and can support us in these apps.
For example, with Microsoft Copilot, you can:
Ask it to summarise your latest emails from a key contact.
Have it draft a proposal based on an existing document in Word.
Use it in Excel to analyse trends and generate insights instantly.
With Google Gemini, you can:
Get AI-powered answers based on your Gmail and Google Drive files.
Create "Gems," which work like custom agents to handle specific tasks or pull in data from your workspace.
Use it inside Google Docs, Sheets, and Slides to write, edit, and generate ideas.
The Downsides: Is Copilot Ready?
While these tools sound game-changing, not all AI is created equal.
Gemini is already quite strong—users report it being reliable and helpful inside Google’s apps.
Copilot still has some catching up to do. Some users find it slower and less intuitive than ChatGPT, particularly inside Word and Excel. In many cases, people switch back to ChatGPT when Copilot doesn’t deliver the results they expect.
ChatGPT consistently delivers new capabilities ahead of the others. Like advanced voice mode, video interaction, and memory.
This raises a key question: Is it worth the extra licence cost?
Should You Get a Licence for Copilot or Gemini?
Both AI tools require an additional licence beyond your standard Microsoft or Google subscription.
But is it worth it?
I think it is.
If you’re someone who works heavily inside Microsoft 365 or Google Workspace, having an AI assistant built into your tools could save you a lot of time.
However, if you’re looking for the most advanced AI experience, you may still find ChatGPT to be the more powerful option—for now.
The AI Revolution is Just Beginning
These tools are evolving fast. What we see today is just the start.
As AI becomes more embedded in our workspaces, the real advantage will go to those who embrace it early and learn how to use it effectively.
So, what will you do?
Will you invest in a Copilot or Gemini licence?
Or will you stick with standalone AI tools like ChatGPT?
I, personally, have both (actually, all three!).
Many firms opt for one tool for the entire team and a couple of licences for the other, to monitor it and be aware of when it is ready.
Either way, AI inside your office suite is the future—it's probably just a matter of time until we all switch across.
I think 😁
Inbal Rodnay
Guiding Firms in Adopting AI and Automation
Keynote speaker | AI Workshops | Executive briefings | Consulting CIO
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